How to Plan a Successful Virtual Meeting

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Virtual Meeting is a contemporary communication tool that empowers individuals to connect across geographical restrictions. It can be beneficial for people and businesses who are looking to increase productivity and improve teamwork, regardless of distance.

Virtual meetings occur when the participants aren’t physically in the same place but are connected through audio and video communication technology. They can communicate, talk and listen to non-verbal signals.

Proper preparation and planning are the keys to a successful virtual meeting. Make sure to include a detailed agenda and define clear meeting goals. Also, make sure that all required equipment and technology are in place prior to the meeting. It is essential to test the capabilities of your device and software prior to the event to ensure that there are no issues.

During the meeting, make sure that you stick to your agenda and keep the session on-track. Discussions that veer off or extend beyond the time limit are the most likely to cause attendees to lose interest. It’s also essential to encourage collaboration, so consider using tools such as Miro whiteboards or group texting. Finally, it’s a great idea to invite one of the attendees to note down the details of the virtual meeting. This will ensure that the most important ideas and decisions are captured in the summary of the meeting.

The virtual meeting should be concluded with a summary of key points and any assigned actions items. You can share the summary immediately following the meeting through a collaborative platform or email. It’s a good idea to also thank participants for their participation and let them know when they will be able to contact them again, whether that be through a follow-up session or via email or other correspondence.